The Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health.
We are recruiting to fill the positions below:
Job Title: Finance and Admin Assistant
Job ID: R1655
Location: Jigawa, Nigeria
Job type: Full-time
Overview
- The State Finance & Admin Assistant is responsible for ensuring the smooth operations of the finance and logistics provided by the Operations Unit by providing financial and admin support.
- She or he will ensure that all payment-related activities in the state are processed.
- She or he will also work with the Finance Team, Senior Operations and Procurement Specialist, and State Specialist to coordinate and manage the operation and implementation of project activities in the state.
Responsibilities
- Arrange hotel for staff, participants, consultants who are coming to State for assignments.
- Assist in organizing for the dispatch of goods and equipment whenever required and ensure that packing list, waybills, and export documentation where necessary are prepared and ensure that shipping details are communicated in writing promptly to the receiver.
- Calendar management, ensuring conference rooms are booked and Meeting/conference/activity logistics, and making sure to update the records regularly.
- Arrange spaces for new employees making sure the availability of desks, chairs, etc. are ready for them to use on the start day.
- Inventory and asset management.
- Coordinate the approved Activity Profiles making sure that materials, equipment, etc. required for the activity are organized and ready for the activity Coordinate procurement and engagement of vendors for goods and services.
- Coordinate catering services for official functions within and outside the office location.
- Prepare payment schedules for vendors and participants.
- Properly code all transactions.
- Maintain administration and accounting files.
- Follow up on outstanding vendor payments and assure timely reconciliation.
- Control consumption of project (petrol, electricity, water, telephone,)
- Participate in the improvement of the accounting system and the system of internal control.
- Ensure compliance with MSH policies and procedures including internal control systems, Global fund guidelines as well as Nigeria Government regulations.
- Create all administrative and financial reports monthly as requested by the supervisor.
- Manage payments of taxes and other statutory payments at the state level.
- Ensure that payments are compiled, reviewed, and send to the country office timely for processing.
- Ensure that entries are entered into project activity tracking logs accurately and timely.
- Ensure that month and year-end activities are done accurately and in compliance with MSH policies and procedures.
- Other tasks as requested by supervisor
Qualifications
- University Degree / HND in Accounting.
- Minimum of 2 years experience as an Accountant and administrator.
- Understanding of key aspects of accounting.
- Experience with Global Fund and U.S. government projects.
- Verbal and written language skills in English required.
- Ability to learn complex program procedures.
- Good typing skills.
- Good memo composition and editing skills.
- Good computer skills with sound knowledge of commonly used application software.
- Familiar with internet search engines and able to undertake background search on well-defined tasks.
- Able to work independently by managing priorities and workload within the general schedule of work, instructions, and standardized practices.
- Takes initiative and can start/complete tasks with basic direction.
- Excellent Computer knowledge. Proficient in Word, Excel, Outlook, PowerPoint, and knowledge of Photoshop.
- Learn and become proficient in the firm’s management system (Applied) and other carrier software or websites, as needed.
- Ability to Multi-task and organize ongoing projects, looking for ways to become more efficient in completing tasks.
- Consistently looks for ways to help support.
- Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality.
- Strong office and organizational skills.
- Demonstrated ability to work as an effective team member in a complex and fast-paced environment.
- Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients, and consultants.
Interested and qualified candidates should:
Job Title: Finance and Admin Assistant
Job ID: R1657
Location: Niger, Nigeria
Job type: Full time
Overview
- The State Finance & Admin Assistant is responsible for ensuring the smooth operations of the finance and logistics provided by the Operations Unit by providing financial and admin support.
- She or he will ensure that all payment-related activities in the state are processed.
- She or he will also work with the Finance Team, Senior Operations and Procurement Specialist, and State Specialist to coordinate and manage the operation and implementation of project activities in the state.
Responsibilities
- Arrange hotel for staff, participants, consultants who are coming to State for assignments.
- Assist in organizing for the dispatch of goods and equipment whenever required and ensure that packing list, waybills, and export documentation where necessary are prepared and ensure that shipping details are communicated in writing promptly to the receiver.
- Calendar management, ensuring conference rooms are booked and Meeting/conference/activity logistics, and making sure to update the records regularly.
- Arrange spaces for new employees making sure the availability of desks, chairs, etc. are ready for them to use on the start day.
- Inventory and asset management.
- Coordinate the approved Activity Profiles making sure that materials, equipment, etc. required for the activity are organized and ready for the activity Coordinate procurement and engagement of vendors for goods and services.
- Coordinate catering services for official functions within and outside the office location.
- Prepare payment schedules for vendors and participants.
- Properly code all transactions.
- Maintain administration and accounting files.
- Follow up on outstanding vendor payments and assure timely reconciliation.
- Control consumption of project (petrol, electricity, water, telephone,)
- Participate in the improvement of the accounting system and the system of internal control.
- Ensure compliance with MSH policies and procedures including internal control systems, Global fund guidelines as well as Nigeria Government regulations.
- Create all administrative and financial reports monthly as requested by the supervisor.
- Manage payments of taxes and other statutory payments at the state level.
- Ensure that payments are compiled, reviewed, and send to the country office timely for processing.
- Ensure that entries are entered into project activity tracking logs accurately and timely.
- Ensure that month and year-end activities are done accurately and in compliance with MSH policies and procedures.
- Other tasks as requested by supervisor
Qualifications
- University Degree / HND in Accounting.
- Minimum of 2 years experience as an Accountant and administrator.
- Understanding of key aspects of accounting.
- Experience with Global Fund and U.S. government projects.
- Verbal and written language skills in English required.
- Ability to learn complex program procedures.
- Good typing skills.
- Good memo composition and editing skills.
- Good computer skills with sound knowledge of commonly used application software
- Familiar with internet search engines and able to undertake background search on well-defined tasks
- Able to work independently by managing priorities and workload within the general schedule of work, instructions, and standardized practices.
- Takes initiative and can start/complete tasks with basic direction.
- Excellent Computer knowledge. Proficient in Word, Excel, Outlook, PowerPoint, and knowledge of Photoshop.
- Learn and become proficient in the firm’s management system (Applied) and other carrier software or websites, as needed.
- Ability to Multi-task and organize ongoing projects, looking for ways to become more efficient in completing tasks.
- Consistently looks for ways to help support.
- Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality.
- Strong office and organizational skills.
- Demonstrated ability to work as an effective team member in a complex and fast-paced environment.
- Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients, and consultants.
Interested and qualified candidates should:
Job Title: Finance and Admin Assistant
Job ID: R1656
Location: Kaduna, Nigeria
Job type: Full time
Overview
- The State Finance & Admin. Assistant is responsible for ensuring the smooth operations of the finance and logistics provided by the Operations Unit by providing financial and admin support.
- She or he will ensure that all payment-related activities in the state are processed.
- She or he will also work with the Finance Team, Senior Operations and Procurement Specialist, and State Specialist to coordinate and manage the operation and implementation of project activities in the state.
Responsibilities
- Arrange hotel for staff, participants, consultants who are coming to State for assignments.
- Assist in organizing for the dispatch of goods and equipment whenever required and ensure that packing list, waybills, and export documentation where necessary are prepared and ensure that shipping details are communicated in writing promptly to the receiver.
- Calendar management, ensuring conference rooms are booked and Meeting/conference/activity logistics, and making sure to update the records regularly.
- Arrange spaces for new employees making sure the availability of desks, chairs, etc. are ready for them to use on the start day.
- Inventory and asset management.
- Coordinate the approved Activity Profiles making sure that materials, equipment, etc. required for the activity are organized and ready for the activity Coordinate procurement and engagement of vendors for goods and services.
- Coordinate catering services for official functions within and outside the office location.
- Prepare payment schedules for vendors and participants.
- Properly code all transactions.
- Maintain administration and accounting files.
- Follow up on outstanding vendor payments and assure timely reconciliation.
- Control consumption of project (petrol, electricity, water, telephone,).
- Participate in the improvement of the accounting system and the system of internal control.
- Ensure compliance with MSH policies and procedures including internal control systems, Global fund guidelines as well as Nigeria Government regulations.
- Create all administrative and financial reports monthly as requested by the supervisor.
- Manage payments of taxes and other statutory payments at the state level.
- Ensure that payments are compiled, reviewed, and send to the country office timely for processing.
- Ensure that entries are entered into project activity tracking logs accurately and timely.
- Ensure that month and year-end activities are done accurately and in compliance with MSH policies and procedures.
- Other tasks as requested by supervisor.
Qualifications
- University Degree / HND in Accounting.
- Minimum of 2 years experience as an Accountant and administrator.
- Understanding of key aspects of accounting.
- Experience with Global Fund and U.S. government projects.
- Verbal and written language skills in English required.
- Ability to learn complex program procedures.
- Good typing skills.
- Good memo composition and editing skills.
- Good computer skills with sound knowledge of commonly used application software.
- Familiar with internet search engines and able to undertake background search on well-defined tasks.
- Able to work independently by managing priorities and workload within the general schedule of work, instructions, and standardized practices.
- Takes initiative and can start/complete tasks with basic direction.
- Excellent Computer knowledge.
- Proficient in Word, Excel, Outlook, PowerPoint, and knowledge of Photoshop.
- Learn and become proficient in the firm’s management system (Applied) and other carrier software or websites, as needed.
- Ability to Multi-task and organize ongoing projects, looking for ways to become more efficient in completing tasks.
- Consistently looks for ways to help support.
- Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality.
- Strong office and organizational skills.
- Demonstrated ability to work as an effective team member in a complex and fast-paced environment.
- Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients, and consultants.
Interested and qualified candidates should:
Job Title: Finance and Admin Assistant
Job ID: R1658
Location: Yobe, Nigeria
Job type: Full time
Overview
- The State Finance & Admin Assistant is responsible for ensuring the smooth operations of the finance and logistics provided by the Operations Unit by providing financial and admin support.
- She or he will ensure that all payment-related activities in the state are processed.
- She or he will also work with the Finance Team, Senior Operations and Procurement Specialist, and State Specialist to coordinate and manage the operation and implementation of project activities in the state.
Responsibilities
- Arrange hotel for staff, participants, consultants who are coming to State for assignments.
- Assist in organizing for the dispatch of goods and equipment whenever required and ensure that packing list, waybills, and export documentation where necessary are prepared and ensure that shipping details are communicated in writing promptly to the receiver.
- Calendar management, ensuring conference rooms are booked and Meeting/conference/activity logistics, and making sure to update the records regularly.
- Arrange spaces for new employees making sure the availability of desks, chairs, etc. are ready for them to use on the start day.
- Inventory and asset management.
- Coordinate the approved Activity Profiles making sure that materials, equipment, etc. required for the activity are organized and ready for the activity Coordinate procurement and engagement of vendors for goods and services.
- Coordinate catering services for official functions within and outside the office location.
- Prepare payment schedules for vendors and participants.
- Properly code all transactions.
- Maintain administration and accounting files.
- Follow up on outstanding vendor payments and assure timely reconciliation.
- Control consumption of project (petrol, electricity, water, telephone,).
- Participate in the improvement of the accounting system and the system of internal control.
- Ensure compliance with MSH policies and procedures including internal control systems, Global fund guidelines as well as Nigeria Government regulations.
- Create all administrative and financial reports monthly as requested by the supervisor.
- Manage payments of taxes and other statutory payments at the state level.
- Ensure that payments are compiled, reviewed, and send to the country office timely for processing
- Ensure that entries are entered into project activity tracking logs accurately and timely.
- Ensure that month and year-end activities are done accurately and in compliance with MSH policies and procedures.
- Other tasks as requested by supervisor.
Qualifications
- University Degree / HND in Accounting.
- Minimum of 2 years experience as an Accountant and administrator.
- Understanding of key aspects of accounting.
- Experience with Global Fund and U.S. government projects.
- Verbal and written language skills in English required.
- Ability to learn complex program procedures.
- Good typing skills.
- Good memo composition and editing skills.
- Good computer skills with sound knowledge of commonly used application software
- Familiar with internet search engines and able to undertake background search on well-defined tasks
- Able to work independently by managing priorities and workload within the general schedule of work, instructions, and standardized practices.
- Takes initiative and can start/complete tasks with basic direction.
- Excellent Computer knowledge. Proficient in Word, Excel, Outlook, PowerPoint, and knowledge of Photoshop.
- Learn and become proficient in the firm’s management system (Applied) and other carrier software or websites, as needed.
- Ability to Multi-task and organize ongoing projects, looking for ways to become more efficient in completing tasks.
- Consistently looks for ways to help support.
- Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality.
- Strong office and organizational skills.
- Demonstrated ability to work as an effective team member in a complex and fast-paced environment.
- Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients, and consultants.
Interested and qualified candidates should:
Job Title: Human Resources Specialist I
Job ID: R1654
Location: Abuja, Nigeria
Reports directly To: HR Specialist II
Job type: Full-time
Overview
- PMI-S is a five-year PMI/USAID flagship malaria project implemented through a consortium led by MSH.
- The project is supporting the Government of Nigeria through its agencies at the federal, state, LGA, and community levels to reduce under-five and maternal mortality by delivering quality services for the management of malaria, its complications, and prevention.
- PMI-S project focuses on strengthening the capacity of the National Malaria Elimination Program (NMEP) and State Malaria Elimination Programs (SMEPs) for the implementation of the National Malaria Strategic Plan 2014-2020.
Position Summary
- The Human Resources Specialist I will perform a variety of HR functions, including talent acquisition and management-employee relations, benefits management, policies and regulations, and administration of personnel systems.
- The HR Specialist I, in collaboration with the HR Lead and project staff, is responsible for Talent management activities covering both technical and Operation staff.
- She/he is aware of, adheres to MSH’s Procurement Integrity (PI) standards in all activities, and is responsible for raising the awareness of staff regarding PI regulations.
- Works Directly With HR Specialist II, Director Finance and Administration.
- All Hiring Managers, MSH operation and finance team, technical/program team.
Main Duties and Responsibilities
- In collaboration with the HR Specialist II and Project team, be actively involved in the Talent acquisition process.
- Perform all required references, background checks, CSI Verification, and documentation for new hires
- In collaboration with HR Specialist II, negotiate salary with the selected candidate.
- Secure necessary USAID concurrences and approvals for selected candidates.
- Prepare employment letters.
- Maintain employee database both hard copies and on the MDrive system.
- Administer paperwork for all local employee changes in status.
- Ensure the efficient administration of staff insurance coverage with the insurer for new employees and for the removal of terminated employees.
- Ensure that strong internal control systems are in place, MSH Code of Conduct and MSH’s Zero Tolerance practice are well understood by all staff in-country, and staff act in full compliance with local laws, adhere to contract/award requirements in compliance with MSH policies and standard operating procedures.
- Ensure that systems are in place in the country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
- Participates within the larger Global HR team to share ideas, develop standard best people practices, and implement best practices across MSH Programs.
- The responsibilities and duties are indicative only.
- The responsibilities and duties are subject to change to meet the needs of the project, the organization, and the donor.
- In collaboration with the HR team, provide required policy training to all project team members, hiring managers to ensure that MSH standards and USAID regulations adhere.
- Provide PPRD information to supervisors and staff on how to complete related forms. Ensure plans and reviews are complete in a timely manner.
- Coordinate orientation process for new employees and exit process.
- Support the development and implementation of HR initiatives to improve employee team cohesion.
- Proactively update HR Specialist II on staff issues and feedback.
Required Minimum Education
- Bachelor’s Degree with a minimum of 5 years post-degree experience in human resources management or related discipline.
- A Master’s Degree in HR/management or a related field is an added advantage.
- HR Credentials (e.g. CIPM or from the HR Certification Institute)
Required Minimum Experience:
- Minimum of 5 years related and progressive experience in HR functions as an HR generalist.
- Experience working with USAID funded organizations will be an added advantage
- Demonstrated ability to handle confidential matters discreetly and gain the trust and confidence of stakeholders; internal and external
- Team working skills and the ability to collaborate well with others
- Excellent computer skills, knowledge of Human Resources Information Systems (HRIS), Microsoft Office Suite, especially Excel, and demonstrated skills in record keeping.
- Proven ability to successfully participate on teams in a fast-paced environment
- In-depth knowledge of local employment regulations.
- Competences to assess priorities, manage a variety of complex activities simultaneously in a time-sensitive environment, and meet competing deadlines
- Excellent interpersonal skills and demonstrated ability to interact professionally with diverse staff, clients, and consultants
Required Competencies and Skills:
- Ability to work well under pressure
- Meticulous attention to detail
- Excellent organizational skills and attention to detail
- Adaptability and Flexible
- Creativity and Innovation
- Strong written and oral presentation skills
- Good oral and written communications skills.
- Strong ethics and reliability
- Strong teamwork orientation.
- Proficient knowledge of Microsoft office suites.
How to Apply
Interested and qualified candidates should:
Note
- Qualified female applicants are strongly encouraged to apply.
- Applications will be reviewed on a rolling basis and we reserve the right to close the vacancy once a qualified candidate is identified.
Job Title: State Coordinator
Job ID: R1660
Location: Katsina, Nigeria
Job type: Full-time
Overview
- The State Coordinator will provide overall leadership and management of the Global Fund (GF) Malaria project in the state in a manner that strengthens partnerships with the state government and other partners and leads to sustainable Malaria elimination efforts.
- She/ he will spearhead coordination, implementation, and reporting of the GF Malaria project in the state and ensure optimal resource management of the project.
- She/he will serve as a member of the Project Management Team and will be responsible for overall project performance in the state of primary responsibility.
Responsibilities
Program Management:
- Take responsibility for all project requirements for planning, implementation, and reporting on state-level activities.
- Provide overall leadership and management of the project supported state’s malaria program including leading the development of state-specific work plan for the project.
- Contribute to the establishment of a system for project monitoring, evaluation, and reporting in collaboration with the M&E Specialist in the state that includes periodic analysis and reviews for evidence-based decision-making and program management.
- Provide clear documentation of programmatic achievements as well as required data and keep the Project Senior Management Team informed of state activities on a monthly, quarterly and annual basis and as needed.
- Take responsibility for the management of the state-specific budget, work plan, and all other resources, ensuring that the budget is implemented in strict compliance with MSH policy and the GF’s policy and procedures.
- Lead and provide oversight to quality assurance of state-level project implementation.
Team Leadership and Coordination:
- Supervise project staff in the assigned state and manage their performance and development.
- Build a cohesive state team to implement the project with demonstrable team spirit.
- Manage the state team to ensure that all project staff has the right orientation, enabling environment, and tools to deliver in their respective roles.
- Ensure cross-functional networking and learning amongst the project team and other partners/stakeholders in the state towards effective implementation of the project in the assigned state.
- Ensure that project staff complies with MSH policies and procedures relevant for the effective operations of the state office. For example, orientation training for new state-office staff should address relevant internal controls.
Stakeholder management:
- Liaise and network with relevant malaria partners and stakeholders in the state to strengthen coordination, integration, and resourcing of activities and promotion of a shared vision for malaria elimination in the state.
- Act as the primary liaison between MSH and the State Government (GoN) officials – SMEP, HMB, DPRS, LMCU, SMoH, LGA, Wards, etc. to facilitate information sharing and networking.
- Interact and communicate on behalf of MSH project leadership to key stakeholders in the malaria partnership and government counterparts at the state level.
- Ensure the visibility and reputation of MSH among malaria program partners and the state government in the assigned state.
- In consultation with the Project Director, represent MSH at state-level meetings, relevant technical working committees as well as other partners ’/stakeholders’ forums in the state.
Qualifications
- Master’s Degree in Public Health, International Development, Business Administration, or any other related field.
- A minimum of five years progressive experience in public health program management, working with development agencies and organizations, government officials, civil society leaders, community leaders, project beneficiaries, and project staff.
- Demonstrated management capacity in malaria programs with proven ability to oversee multiple projects simultaneously in multiple locations.
- Excellent organizational, leadership, analytical, supervisory in-service delivery and team-buildings skills; and,
- Excellent writing, communication, and presentation skills.
- Experience managing GF-funded projects are strongly desirable.
- Strong technical leadership, with a health program and financial management background.
- Demonstrated ability to negotiate, collaborate and coordinate with a range of stakeholders in the context of complex and shifting priorities.
How to Apply
Interested and qualified candidates should:
support@jobberpage.com