Idmibok International is a 360° systems diagnostic and correction company. We offer holistic, pragmatic, and robust systems appraisals, to intervene in a targeted yet comprehensive manner to address critical organizational, business, and development-related issues. By collaborating with global and local development and private entities – such as governments, bilateral and multilateral donors, non-governmental organizations, and the private sector, we draw on breadth and wealth of experience in diverse environments or ecosystems, globally and across Africa, including in South Sudan, and extensively in Nigeria.
We are recruiting to fill the position below:
Job Title: Finance Officer
Location: Abuja
Employment Type: Full-time
Job Overview
- The Finance Officer will support the delivery of all financial management functions including but not limited to petty cash management, timesheets recording, monthly payroll processing, and the monitoring of financial activities and requirements.
- She/he will check all expense supporting documentation to ensure compliance with the organization’s policies and related laws, prior to obtaining approvals and payment processing.
Principal Duties and Responsibilities
- Ensure accurate recording at the state level by the State Finance officer of all transactions made by cash or bank; monitor timely receipt and expenditure returns from programs team and ensure correct data entry and reconciliation in the cash book; ensure that work advances are accounted for in line with 360HSDC and donors’ financial guidelines.
- Manages daily state operations focusing on an accounting system that is in line with 360HSDC and donor’s requirements; maintain cash and bank transactions; ensure the use of proper and correct budget code/ budget lines; monitor cash payment and ensure that the records or entries are up to date in the cash books; pay attention to the fluctuating exchange rate used for any transactions paid in dollars USD.
- Ensure the State Finance Officer complies with Finance and Procurement guidelines when dealing with any transactions; provide initiative to review current guidelines and propose relevant recommendations.
- Check the justification of operational advances during review before clearing them for payment and follow up with the state Finance officer to ensure it is retired within a reasonable time.
- Check and control the elements of accounting packages, including the consistency between cash book entries, physical counting, and balances.
- Proceed to the monthly closure of accounting: physical counting, editing of accounting documents (cover sheets), verification of supporting documents.
- Stamp monthly invoices with the donor stamp and/or the stamp “paid”.
- Review schedules that originate from field officers and ensure they are error-free and void of any irregularities.
- Follow-up with state offices to ensure timely submission of monthly budgets to HQ.
- Ensure proper financial documentation in the State office; prepare well and send documentation to HQ in a timely manner; follow the financial checklist which will be developed.
- Regularly track the expenditure for the assigned state and advise the programs and support teams; accordingly, monitor availability of funds along all budget lines and advise before approval by the State Programs Director (SPD).
Management of Financial Assets and Liabilities of the State:
- Record all assets and liabilities in the cash book on a weekly/monthly basis and follow properly their settlement.
- Ensure that all payments of suppliers are cleared on time
- Ensure monthly reconciliation of all assets/liabilities in the assigned state.
Management of the Archiving of Finance Records from the State:
- Ensure monthly filing of finance records.
- Update monthly filing report and share it with the Director of Finance and Operations.
Tax Deduction and Remittance on Time:
- Ensure that the withholding taxes are well calculated, recorded in the cash book, and paid monthly.
- Follow up on the staff statutory and taxes payment on a monthly basis and ensure that all receipts are collected and archived.
- Collect the tax clearance certificate or credit notes when the payment is done.
- Ensure the State Finance Officers maintain a good relationship with the tax offices
- With support from the Director of Finance and Operations, take the role of info-sharing with staff in relation to HR matters (WHT & PENSION).
Other Kinds of Support Required for this Position:
- Other duties as assigned.
- Participate in audits preparation/execution (compilation of audit requirements)
- Provide feedback and enhance internal controls to satisfy audit requirements; take part in providing data and records during the audit process; reports immediately on irregular spending to the Director of Finance and Operations as deemed appropriate.
- Identify the technical problems encountered at the State to be addressed by the management.
- Provide technical support to the program teams for project states and the HQ;
- Take part in regular staff meetings with respect to the report of the weekly task in line with performance management.
Qualifications
- Bachelor’s Degree in Finance, Accounting, or Economics or other related fields with a minimum of 5 years’ relevant experience.
- Master’s Degree in Finance, Accounting, or Economics or other related fields with a minimum of 3 years experience in the field of Finance / Accounting / Bookkeeping in an NGO or the commercial sector.
- Recognized accountancy qualification (ACA, ACCA, CIMA) and relevant post qualification experience.
- 2 years of proven knowledge and experience of grant accounting and sound experience with donors’ funding regulations, procedures, and reporting requirements.
- Hands-on experience/skills in MS Excel (experience in working with formulas)
- Excellent organizational skills, self-motivated, proactive, and able to accomplish set deadlines.
- Willing to meet deadlines with minimum supervision
- Autonomous and ready to take initiative to improve within her/his areas of responsibility
- Fluency in written and spoken English. Fluency in local spoken languages.
- Good communication skills and teamwork spirit.
Application Closing Date
22nd March 2022.
Job Title: Business Development Officer
Location: Abuja (FCT)
Employment Type: Full-time
Job Overview
- The Business Development Officer will work on the organization’s new business efforts in Africa through a mix of regular and on-demand tasks
- Under the guidance of the New Business and Grants Manager, s/he will work to win local business, as well as provide support to other business efforts.
Responsibilities
- Facilitate winning new business in Nigeria and other business units.
- Support the development of proposals across market segments – donor, foundation, private sector, and Government of Nigeria.
- Support interdepartmental coordination with Program, Operations, Awards, and Finance team for proposal development.
- Develop and recommend short-term and long-term strategies for business expansion through identifying new business in Nigeria.
- Proactively track and engage with market segments to identify business opportunities
- Provide proposal inputs to proposals managed by other business units to include but not limited to identification and engagement of local partners, research, and proposal draft reviews
- Facilitate field research for proposal development
- Conduct online background/contextual research and analysis of relevance to proposal opportunities.
- Generate standard monthly reports and customized monthly reports for the knowledge management team
- Cultivate strong relationships with potential clients, while maintaining existing client relationships
- Track data, collate and maintain client information as needed
- Other duties as specified by the New Business and Grants Manager and other assigned authorities.
- Support the Country Office to successfully win and manage medium and large grants, including support management of Country Portfolio and setting financial targets.
Qualifications
- Bachelor’s Degree in Public Health, Development Practice, Social Science, Political Science, International Relations or relevant field; an advanced degree is preferred.
- 3-4 years experience in international development, with solid experience in at least two priority sectors: education, protection, humanitarian, child rights governance, health, and nutrition.
- Demonstrated experience in business development in the development sector, inclusive of proposal development for donor organizations like USAID, DFID, World Bank, FCO.
- Proven track record in writing and producing winning bids and proposals for institutional donors, corporates / private sector, and others.
- Strong understanding and experience with institutional donor funding mechanisms and contract regulations.
- Excellent writing/editing, reporting, budget development, and presentation/communication skills.
- Experience in coordinating the development of large-scale or strategic proposals, including the development of multi-million-dollar project budgets.
Application Closing Date
21st March 2022.
Note
- Only Nigerian nationals or people with a Nigerian work permit can apply, as sponsorship will not be offered for this position.
- Qualified female candidates are strongly encouraged to apply.
Job Title: Human Resources Officer
Location: Abuja (FCT)
Employment Type: Contract
Job Overview
- The Human Resources Officer will provide practical, timely support, advice, and direction to Idmibok International staff on the full life cycle of Human Resource activities.
Principal Duties and Responsibilities
- Partners with the leadership team to understand and execute the organization’s human resource and talent strategy particularly as it relates to current and future talent needs, recruiting, retention, succession planning, and diversity and inclusion initiatives.
- Provides support to other HR officers in their respective areas of work.
- Provides support and guidance management to other staff when complex, specialized, and sensitive questions and issues arise; may be required to administer and execute routine tasks in delicate circumstances such as providing reasonable accommodations.
- Participate in stay and exit interviews.
- Supports the talent acquisition process, which includes recruitment, interviewing, and hiring of qualified job applicants.
- Contact references and perform background checks on prospective employees.
- Ensures Adhoc staff adherence to the organization’s procedures and policies.
- Collaborates with departmental leads to understand skills and competencies required for openings.
- Write and update job descriptions as needed.
- Actively supports new business in the recruitment of consultants for proposal development efforts
- Manages internal and external HR related projects
- Extend offer letters and support succession planning, promotions, and transfers; send out offer letters to document staffing movements.
- Analyzes trends in compensation and benefits; researches and proposes competitive base and incentive pay programs to ensure the organization attracts and retains top talent.
- Assist in creating learning and development programs and initiatives that provide internal development opportunities for employees.
- Oversees employee disciplinary meetings, mediation, and investigations.
- Escalate employee relations issues when investigating allegations of wrongdoing or termination arise.
- Ensure that department records, organizational charts, and directories are maintained properly.
- Responsible for monitoring, updating, and rolling out the performance evaluation program.
- Evaluate reports, decisions, and results of department initiatives in relation to established goals.
- Recommends new approaches, policies, and procedures to effect continual improvements in the efficiency of departments and services performed.
- Maintains compliance with Federal, State, and Local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
- Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
- Participates in developing department goals, objectives, and systems.
- Performs other duties as assigned.
Qualifications
- Bachelor’s Degree in Human Resources, Business Administration, or other related fields with a minimum of 3 years’ human resource management experience.
- Master’s Degree in Human Resources, Business Administration, or other related fields with a minimum of 2 years’ human resource management experience.
- Knowledge of HR functions (pay & benefits, recruitment, training & development, etc.)
- Must be proactive and strategic in approach to work
- Excellent verbal and written communication skills.
- Excellent interpersonal, negotiation, and conflict resolution skills.
- Strong interest in cultural humility and leadership
- Excellent organizational skills and attention to detail.
- Strong analytical and problem-solving skills.
- Ability to prioritize tasks and delegate them when appropriate.
- Ability to act with integrity, professionalism, and confidentiality.
- Thorough knowledge of employment-related laws and regulations.
- Proficient with Microsoft Office Suite or related software.
- Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.
- Fluency in English required
Application Closing Date
17th March 2022.
Job Title: Finance Officer
Location: Rivers
Employment Type: Contract
Job Overview
- The Finance Officer will support the delivery of all financial management functions including but not limited to petty cash management, timesheets recording, monthly payroll processing, and the monitoring of financial activities and requirements.
- She/he will check all expense supporting documentation to ensure compliance with the organization’s policies and related laws, prior to obtaining approvals and payment processing.
Principal Duties and Responsibilities
- Ensure accurate recording at the state level of all transactions made by cash or bank; monitor timely receipt and expenditure returns from programs team and ensure correct data entry and reconciliation in the cash book; ensure that work advances are accounted for in line with Idmibok International and donors’ financial guidelines.
- Manages daily state operations focusing on an accounting system that is in line with Idmibok International and donor’s requirements; maintain cash and bank transactions; ensure the use of proper and correct budget code/budget lines; monitor cash payment and ensure that the records or entries are up to date in the cash books; pay attention to the fluctuating exchange rate used for any transactions paid in dollars USD.
- Comply with Finance and Procurement guidelines when dealing with any transactions; provide initiative to review current guidelines and propose relevant recommendations.
- Check the justification of operational advances during review before clearing them for payment and follow up with the team to ensure it is retired within a reasonable time.
- Check and control the elements of accounting packages, including the consistency between cash book entries, physical counting, and balances.
- Proceed to the monthly closure of accounting: physical counting, editing of accounting documents (cover sheets), verification of supporting documents.
- Stamp monthly invoices with the donor stamp and/or the stamp “paid”.
- Review schedules that originate from field officers and ensure they are error-free and void of any irregularities.
- Ensure timely submission of monthly budgets to HQ.
- Ensure proper financial documentation in the State office; prepare and send documentation to HQ in a timely manner.
- Regularly track the expenditure for the state and advise the programs and support teams accordingly, monitor availability of funds along all budget lines, and advise before approval by the State Programs Director (SPD).
Management of Financial Assets and Liabilities of the State:
- Record all assets and liabilities in the cash book on a weekly/monthly basis and follow properly their settlement.
- Ensure that all payments of suppliers are cleared on time
- Ensure monthly reconciliation of all assets/liabilities in the assigned state.
Management of the Archiving of Finance Records from the State:
- Ensure monthly filing of finance records.
- Update monthly filing report and share it with the Director of Finance and Operations.
Tax Deduction and Remittance on Time:
- Ensure that the withholding taxes are well calculated, recorded in the cash book, and paid monthly.
- Follow up on the staff statutory and taxes payment on a monthly basis and ensure that all receipts are collected and archived.
- Collect the tax clearance certificate or credit notes when the payment is done.
- Maintain a good relationship with the tax offices.
- With support from the Director of Finance and Operations, take the role of info-sharing with staff in relation to HR matters (WHT & PENSION).
Other Kinds of Support Required for this Position:
- Participate in audits preparation/execution (compilation of audit requirements).
- Provide feedback and enhance internal controls to satisfy audit requirements; take part in providing data and records during the audit process; reports immediately on irregular spending to the Director of Finance and Operations as deemed appropriate.
- Identify the technical problems encountered at the State to be addressed by the management.
- Provide technical support to the program teams for project states and the HQ;
- Take part in regular staff meetings with respect to the report of the weekly task in line with performance management.
Qualifications
- Bachelor’s Degree in Finance, Accounting, or Economics or other related fields with a minimum of 5 years’ relevant experience.
- Master’s Degree in Finance, Accounting, or Economics or other related fields with a minimum of 3 years experience in the field of Finance/Accounting/Bookkeeping in an NGO or the commercial sector.
- Recognized accountancy qualification (ACA, ACCA, CIMA) and relevant post qualification experience.
- 2 years of proven knowledge and experience of grant accounting and sound experience with donor’s funding regulations, procedures, and reporting requirements.
- Hands-on experience/skills in MS Excel (experience in working with formulas)
- Excellent organizational skills, self-motivated, proactive, and able to accomplish set deadlines.
- Willing to meet deadlines with minimum supervision
- Autonomous and ready to take initiative to improve within her/his areas of responsibility
- Fluency in written and spoken English. Fluency in local languages.
- Good communication skills and teamwork spirit.
Application Closing Date
9th March 2022.
How To Apply
Interested and qualified candidates should send their CV and Cover Letter by using the “Apply Now” button below and clearly stating the Job Title and Location, Example (Finance Officer–Rivers) in the provided message box.
support@jobberpage.com