VACANCY: Olman Business Solutions (OBS) Limited is Recruiting 398 views

Olman Business Solutions (OBS) Limited is Recruiting

Olman Business Solutions (OBS) Limited is a multidimensional consulting firm keen on providing complete customized solutions to clients.

We are recruiting to fill the position below:

Job Title: Administrative / Account Officer

Location: Rivers

Job Brief

• The Administrative/Account Officer role is to perform all administrative and financial duties necessary for effective business management and efficient bookkeeping of the company’s finances for smooth day-to-day operations.

Responsibilities

• Prepare regular reports on expenses and office administration budgets
• Prepare regular management reports capturing all office activities, challenges, recommendations for improvement, and budget analysis.
• Organize a filing system for important and confidential company documents
• Manage obligations to suppliers, customers, and third-party vendors
• Process bank deposits and reconcile financial statements
• Prepare and process client invoices
• Contact clients and send reminders to ensure timely payments
• Identify and address discrepancies
• Generate book-keeping reports on the status of accounts payable and receivable
• Cross-check invoices with payments and expenses to ensure accuracy
• Track company’s expenses and process refunds/reimbursements
• Maintain a company calendar and schedule appointments for management executives and clients
• Book a training room as required and approved by management
• Arrange company travel and accommodations as requested
• Schedule in-house and external events and training sessions
• Manage office supplies and order new supplies as needed.
• Work with the Business Development unit to prepare presentations, proposals, and bids as assigned/requested.
• Interface with the Facility officer to oversee and supervise maintenance activities.
• Oversee and achieve organizational goals while maintaining an efficient, productive, and positively cultured office and employee experience.

Health & Safety Responsibilities:

• Take reasonable care of your own health and safety, and that of others affected by what you do
• Cooperate on all issues involving health and safety especially at the workplace
• Use work items provided for you correctly, in accordance with training and instructions
• Do not interfere with or misuse anything provided for your health, safety or personal welfare
• Report any health and safety concerns to your line manager as soon as practicable

Qualifications

• OND / HND or Bachelor’s Degree in Business Administration, Accounting or related field
• Proven work experience as an Administrative Officer, Account Officer or similar role
• Working knowledge of Business management, and Bookkeeping tools.
• Proficiency in using Microsoft Office applications

Skills/Requirements:

• Ability to deal with the work of a confidential nature
• Ability to manage client relationships
• Ability to pay attention to details and proffer solution to problems
• Ability to multitask and meet deadlines
• Effective planning & coordination skills
• Effective written and verbal communication skills
• Exceptional customer service skills
• Time Management skills
• Problem-solving skills
• Excellent interpersonal skills

Job Title: Front Desk Officer

Location: Rivers

Job Brief

• The Front Desk Officer role is to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks necessary for effective office management; providing support to executives, and keeping day-to-day business operations running smoothly and efficiently.

Responsibilities

• Act as the first point of contact for the company, answering phone calls, and responding to physical inquiries; responding to requests, or referring to senior officers as appropriate.
• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Ensuring the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep an inventory of stock
• Keep updated records of office expenses and costs
• Recording information as needed, updating paperwork, maintaining documents, and word processing.
• Helping organize and maintain office common areas, as well as performing janitorial duties.
• Performing general office clerk duties and errands.
• Assisting the HR department with job postings and interviews, and implementation of companyТs organizational culture, policies, and regulations.
• Create a log system and update all records of guests/visitors and staff for tracking and documentation.

Health & Safety Responsibilities:

• Take reasonable care of your own health and safety, and that of others affected by what you do
• Cooperate on all issues involving health and safety especially at the workplace
• Use work items provided for you correctly, in accordance with training and instructions
• Do not interfere with or misuse anything provided for your health, safety or personal welfare
• Report any health and safety concerns to your line manager as soon as practicable

Qualifications

• Minimum of OND in Business Administration, Office Technology/Management, Secretarial Studies or related field
• Proven work experience as a Receptionist, Administrative Officer, Administrator, Secretary or similar role
• Proficiency in using Microsoft Office applications.
• Proficient use of office equipment (e.g. scanners and printers)
• Additional certification in Office Management is a plus

Skills/Requirements:

• Ability to deal with the work of a confidential nature
• Ability to manage clients and guests
• Ability to pay attention to details and proffer solution to problems
• Ability to multitask and meet deadlines
• Effective planning & coordination skills
• Effective written and verbal communication skills
• Exceptional customer service skills
• Time Management skills
• Excellent interpersonal skills
• Professional attitude and appearance

Job Title: Executive Assistant

Location: Rivers

Job Brief

• The Executive Assistant manages a variety of duties while serving as the point of contact between executives and employee, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently.

Responsibilities

• Maintain and refine internal processes that support to the highest-ranking Executives company-wide, coordinating internal and external resources to expedite workflow
• Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure the senior executivesТ priorities are met, organizational goals are achieved, and best practices are upheld
• Manage professional and personal scheduling for Directors, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Managing diaries and organizing meetings and appointments, often controlling access to the Directors/Executives
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Manage, coordinate, and arrange senior executivesТ travel and travel-related activities, including hotel booking, transportation, and meal coordination.
• Reminding the manager/executive of important tasks and deadlines
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of the filing system and contact database
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organize team communications and plan events, both internally and offsite

Health & Safety Responsibilities:

• Take reasonable care of your own health and safety, and that of others affected by what you do
• Cooperate on all issues involving health and safety especially at the workplace
• Use work items provided for you correctly, in accordance with training and instructions
• Do not interfere with or misuse anything provided for your health, safety or personal welfare
• Report any health and safety concerns to your line manager as soon as practicable

Qualifications

• BSc / HND in Business Management, Administration, or related field.
• 4 years’ experience in an administrative role reporting directly to upper management
• Proficiency in Microsoft Office and other office productivity tools, with the aptitude to learn new software and systems

Skills/Requirements:

• Ability to keep company confidences
• Ability to travel when necessary
• Excellent written and verbal communication skills
• Strong time-management skills
• Ability to organize and coordinate multiple projects at once
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Experience overseeing budgets and expenses
• Experience developing internal processes and filing systems

Job Title: Business Development Officer

Location: Rivers

Job Brief

The Business Development Officer is responsible for analyzing client database, providing information on our services, responding to inquiries, tenders, and further developing sales strategies and identifying opportunities to increase organizational efficiency, sustainability, and profitability.

Responsibilities

• Develop and sustain solid relationships with company stakeholders and clients, both internal and external.
• Analyze client feedback data to determine whether clients are satisfied with company services.
• Provide insight into quality service delivery and competitive positioning.
• Conduct market research to identify new business opportunities, and collaborate with company executives to determine the most viable, cost-effective approach to pursue such opportunities.
• Meeting with potential clients to present company offerings, negotiate and follow up with them in order to close the business deals.
• Develop business and marketing plans in coordination with the corporate and financial objectives of the organization.
• Oversee companyТs branding and media communication activities such as press releases, advertisements, marketing collaterals, social media, and web site.
• Analyze the current and past budgets, expenses, sales, revenues, and product deficiencies in order to provide recommendations for business growth and problem resolution.
• Develop business proposals for new and existing clients.
• Develop creative strategies to retain the clients including interviewing them to take their feedback and incorporate it into the growth plan.
• Prepare marketing plans and budget, and track expenses against the budget.
• Develop in-depth knowledge about business development practices, marketing activities, prospective clients, and industry trends.
• Develop strong client relationships in order to generate a high volume of prospective clients and increased revenue.
• Manage client calls and appointments effectively for new opportunities.
• Participate in industry forums, client discussions, and conferences as a representative of the organization.
• Oversee the client relationship management database and utilize it to manage client contacts and mailing lists.
• Develop an overall growth strategy focused both on financial gain and client satisfaction
• Keep records and reports of sales, revenue, and invoices

Health & Safety Responsibilities:

• Take reasonable care of your own health and safety, and that of others affected by what you do
• Cooperate on all issues involving health and safety especially at the workplace
• Use work items provided for you correctly, in accordance with training and instructions
• Do not interfere with or misuse anything provided for your health, safety or personal welfare
• Report any health and safety concerns to your line manager as soon as practicable

Qualifications

• Bachelor’s degree in Business Management or Administration, Marketing, or related field.
• Minimum of 4 years’ proven work experience as a Sales or Business Development Officer or similar role.
• Professional Certificate or Diploma in Marketing & Sales would be advantageous
• Proficiency in using Microsoft Office applications.

Skills/Requirements:

• Ability to travel when necessary to meet with clients and/or stakeholders
• Ability to build long term relationships with new and existing clients
• Strong interpersonal and communication skills (both verbal and written)
• Excellent critical thinking, analytical, problem-solving, and management skills.
• Exceptional negotiation and decision-making skills.
• Strong leadership and motivational skills
• Exceptional marketing and sales skills
• Excellent client/customer service skills
• Project and time management skills
• Prospecting and closing skills
• Creatively-minded, good at thinking Сoutside the boxТ
• Negotiation and persuasion skills
• Basic IT and Computer skills

How to Apply

Interested and qualified candidates should apply by using the “Login as candidate” button below and clearly indicate the Job Title in the provided message box.

Application Deadline 31st August 2020.