VACANCY: Administrative Assistant and Information Management Officer in United Nations Volunteers 285 views

The United Nations Volunteers (UNV) program contributes to peace and development through volunteerism worldwide. We work with partners to integrate qualified, highly motivated, and well-supported UN Volunteers into development programming and promote the value and global recognition of volunteerism. UNV is administered by the United Nations Development Programme (UNDP) and reports to the UNDP/UNFPA/UNOPS Executive Board.

We are recruiting to fill the position of:

Job Title: Administrative Assistant

Location: Nigeria
Type: Onsite
Host Entity: UNHCR
Duration: 12 months (with the possibility of extension)
Number of Assignments: 1
Sustainable Development Goal: Reduced Inequality
Expected Start Date: 22/11/2021
Volunteer Category: National UN Volunteer Specialist

Mission and Objectives

The Office of the UNHCR was established on 14 December 1950 by the UN General Assembly. The agency is mandated to lead and coordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally, or resettle in a third country (www.unhcr.org).

UNHCR has also been involved in various IDP operations at the request of the concerned countries or the United Nations General Assembly/Secretariat General (UNGA/SG). Further to the humanitarian reform in 2005, UNHCR has been appointed to ensure the leadership of Protection, Shelter/NFI, and Camp management and camp coordination clusters in emergency settings. As a result, the staffing requirements have increased in UNHCR’s operations worldwide. In Nigeria, UNHCR plays the role of co-sharing with IOM the Shelter/ NFI and CCCM sector, coordination for the Protection sector working group. In the meantime, UNHCR, as a protection agency, is implementing activities to promote a favorable protection environment. In addition, UNHCR Nigeria continues to respond to a complex humanitarian situation in northeast Nigeria which has caused massive internal displacement and refugee outflows into the neighboring countries of Cameroon, Niger, and Chad.

Context

• The position of Administrative Assistant is located in the Sub-Office, Ogoja under the direct supervision of the Administrative Officer with overall supervision of the Head of Sub–Office.
• The role of this position is to provide administrative support services to the Head of Sub-Office, in order to ensure the smooth running of the office and its flow and management of administrative and routine information. This would involve direct contact with other staff members and with the teams of high-ranking officials, both within and outside UNHCR within the Sub-Office purview while following instructions of the supervisor for more complex issues.
• All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks.
• In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional, and managerial competencies and UNHCR’s core values of professionalism, integrity, and respect for diversity.

Task Description

UN Volunteer will report to Administrative Officer and will be under the overall supervision of the Head of Sub Office, the national UN Volunteer will undertake the following tasks:

• Provide administrative support to the UNHCR Office including document handling and control of document flow between the office of HoSO and other offices/external parties.
• Arrange appointments and maintain the supervisor’s calendar. Receive visitors, places, and screens telephone calls and answer queries with discretion.
• May be required to assist in Human Resources tasks (attendance record, travel arrangements, preparation of travel authorization, /claims, etc.) for staff within the unit.
• Assist in the preparation of visit programs, briefings on issues covered by the Unit, collection of documentation for briefing kits, talking points, and other material for missions, meetings, and visits.
• Support admin unit in the processing of travel documentation, travel entitlements, and travel claims
• Support in ticket bookings for local and international travels
• Replenishment and management of office supplies for the office of the HoSO
• Arrange meetings, both internal and external, some involving high-ranking officials, and take minutes and/or notes at meetings. Prepare informal translations and may act as interpreter
• Draft correspondence, documents, and reports, some of which are highly confidential.
• Receive, screen, log, and route correspondence, attach necessary background information and maintain a follow-up system.
• Draft official correspondence, documents, and reports on routine matters and/or for clearance by the supervisor and ensure follow-up. Maintain filing system for electronic and hard copy documents.
• Any other related tasks may be required or assigned by the supervisor.

Requirements

• Secondary Education in Business Administration, Secretarial Studies, Office Management, Human Resources, or another related field
• 3 years of experience in Administration or other relevant programs
• Document drafting is an asset,
• Working inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels
• Working with tools and approaches of communications for development.
• Microsoft office suite.
• Age: 27 – 80
• Nationality: The candidate must be a national or legal resident of the country of assignment.
• Working in the UN or other international development organization.
• Drafting, formulation, reporting skills.
• Document production and editing.

Area(s) of Expertise:

• Administration, Communication.

Languages:

• English, Level: Fluent, Required.

Competencies and Values:

• Professionalism
• Teamwork
• Commitment to continuous learning
• Communication.

Living Conditions and Remarks

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

How to Apply
Interested and qualified candidates should:
Click here to apply

Job Title: Information Management Officer

Location:  Nigeria
Type: Onsite
Host Entity: UNDP
Duration: 6 months (with the possibility of extension)
Number of Assignments: 1
Sustainable Development Goal: No Poverty
Expected Start Date: 22/11/2021
Volunteer Category: National UN Volunteer Specialist

Mission and Objectives

UNDP is the United Nations’ largest agency with a mandate to eradicate poverty, through sustainable and inclusive human development. UNDP has been in Nigeria since the country became independent in 1960 providing capacity building and policy development support to the Federal Government of Nigeria in areas of Governance & Peace Building, Inclusive Growth, and Sustainable Development.

UNDP continues to support the government in the implementation of development interventions aimed at meeting medium to long-term goals enshrined in National and Subnational development plans as well as the Sustainable Development Goals. The goal of UNDP is to improve the lives of the people of Nigeria, especially the poorest and most vulnerable, and to ensure a future that offers equality, dignity, and opportunity for all. UNDP works in partnership with the Federal Government of Nigeria, development partners, UN agencies, civil society, and local communities to help identify local solutions to meet global and national development challenges through a range of interventions that combine UNDP’s expertise and comparative advantage in the areas of Governance & Peace Building, Inclusive Growth, and Sustainable Development.

Context

• In order to address the need for continued and systematic analysis of contextual risks in Nigeria, the Country Office has developed the design of a Crisis Risk Dashboard (CRD) with the support of the UNDP Crisis Bureau.
• The CRD is an online platform for data aggregation and visualization, aimed at facilitating the identification, tracking, and analysis of contextual risks by the UNDP Country Office and potentially the wider UN Country Team.
• UNDP Crisis Bureau and the Country Office will work together on developing, maintaining, and using the CRD. As a next step, the Country Office and Crisis Bureau are seeking to recruit an information management officer (IMO) who will lead on key aspects of the CRD design and finalization, especially related to data management and technical support.

Task Description

• The UN Volunteer will work under the supervision of the Crisis Prevention and Recovery Advisor to the UNDP Resident Representative and Deputy Resident Representative, in the key functions listed below.
• He/she will also work closely with the UNDP Nigeria Communication unit, the Resident Coordinator office, Regional Information Management Officer, as part of the UNDP-UNV Tandem Teams Initiative.

Summary of Key Functions

• Conflict data Capture, Management, and Analysis
• Data Visualization, Reporting, and Application
• Technical Support

Data Capture, Management, and Analysis:

• Identify key data gaps for informed crisis risk tracking in the country.
• Propose a strategy and implementation plan for capturing required primary data
• Develop a process for and understand primary data gathering (e.g. designing and con-ducting periodic perception surveys)
• Identify and integrate additional primary and secondary data into the Crisis Risk Dash-board as required by evolving needs including the development, implementation, and management of new indicators and corresponding data that are associated with the crisis risk model;
• Propose revisions and improvements to the overall design framework and data requirements for the risk tracking system, using as the key tool the Crisis Risk Dash-board (CRD) – a purpose-designed platform developed by CRU for online information management and data visualization – and ensure content is current, comprehensive, and follows relevant metadata standards;

Data Visualization, Reporting, and Application:

• Produce and update information products such as maps, charts, and infographics by turning data into graphical products to convey messages and a storyline as well as support strategic and operational decision-making;
• Explore ways of presenting crisis risk profiles and early warning more effectively through visual representations (charts, graphs, tables, and diagrams) through the CRD;
• Provide technical assistance in translating data and other program information into easy visual representations, in accordance with data visualization best practices;
• Consolidate operational information on a regular schedule to support analysis and design and implement sustainable information management and dissemination systems for data collections for the CRD, where required.

Training and Technical Support:

• Provide substantive input on information management toward the development of guidance and training materials in support of the Country Office / Country Team application of the CRD;
• Provide maintenance and end-user technical support in issues relating to the CRD in-formation management use, including troubleshooting for data entry and access to the existing database;
• Provide technical assistance in order to build the capacity of staff on how to integrate data visualization approaches into their work as well as how to update and monitor existing dashboards.

Furthermore, UN Volunteers are required to:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and taking an active part in UNV activities (for instance in events that mark International Volunteer Day);
• Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
• Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
• Results/Expected Outputs
• Crisis Risk Dashboard (CRD) for Nigeria is designed and functional.
• The tool designed provides up-to-date data visualization and Reporting.
• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
• Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
• The CRD is implemented with the support of UNDP and the wider UNCT in Nigeria.

The development of capacity through coaching, mentoring, and formal on-the-job training, when working with (including supervising) national staff or (non-) governmental counterparts, including Implementing Partners (IPs); Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment; A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

Requirements

• Master’s Degree or equivalent in Information Management, Information Systems, Social Science, or related field.
• 3 years of experience in Information management, Information Systems, Geographic Information Systems (GIS), Database Development, Web Management, Visualization, or other related areas;
• Conducting primary research, particularly in crisis contexts;
• Understanding of theories, concepts, and approaches relevant to the management of information in international development or humanitarian context;
• Conducting data collection using various methods;
• Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet, and other databases;
• Establishing and maintaining effective working relations with people of different cultural backgrounds and languages.
• Managing information in international development or humanitarian context, as well as relevant experience within the UN system, is highly desirable;
• Data visualization and dashboards;
• Excellent client/customer services;
• Age: 27 – 80
• Nationality: The candidate must be a national or legal resident of the country of assignment.

Area(s) of Expertise:

• Information technology.

Languages:

• English, Level: Fluent, Required.

Competencies and Values:

• Accountability
• Adaptability and Flexibility
• Knowledge Sharing
• Respect for Diversity
• Working in Teams.
• Commitment and Motivation
• Commitment to Continuous Learning
• Creativity

Living Conditions and Remarks

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

How to Apply

Interested and qualified candidates should:
Click here to apply

Inclusivity Statement

• United Nations Volunteers is an equal opportunity program that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics.
• As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or another status

Application Deadline  27th November 2021